ALL ON THE
The new digital workplace that is
taking shape bring many benefits,
such as less administration and
easier access to documents. But most
importantly, soon all employees
will be part of the Group’s IT
environment – regardless of whether
they work at plants or in offices.
TEXT MARIA SKÖLD PHOTO PONTUS JOHANSSON
If you have not noticed already, you soon
will. Thanks to a new security solution from
Microsoft, more and more of the Volvo
Group’s information is being transferred
to the cloud, opening the door to a dramatic
change in communication and entirely new way
of working. Cross-functional collaboration and
navigating in the information flow will be easier.
“Imagine that the system will learn what
is important to you and present that to you
exactly when you need it. We’re moving in that
direction,” says Jens Gustafsson, Senior Vice
President Communication Development.
Together with colleagues from IT, HR,
Strategy and Communication, he is looking for
ways the Volvo Group can benefit from digital
“We have been talking for a long time about
the way the technology shift is changing the
automotive industry. Now, however, it’s going
revolutionise our day-to-day work,” says Helen
Troede, Manager End-User Services, Group IT.
The first stage will see the creation of a new
common IT platform that can be accessed from
absolutely any unit, even a private computer or
“It’s incredibly important. We can now
democratise communication and give all our
colleagues the same conditions, even if they work
at production, for example, without access to
computers,” explains Jens Gustafsson.
In the longer term, everything will be gathered
on the new platform – mail, intranet, HR
applications and information linked to services
and products. This is a major change, given that
some 3,500 applications are currently being used
within the Volvo Group.
“THIS IS NECESSARY if we are to have any
chance of both utilising all the know-how within
the Group and constantly develop new services.
Taking this step moves the Volvo Group to the
cutting edge, a long way ahead of most other
companies,” says Jens Gustafsson.
Until now, complicated special solutions have
been needed to collaborate with customers and
external partners. In the future, these problems
will disappear. But Helen Troede emphasises
that strict security measures will be in place, with
each individual having a unique ID.
Employees will have a more individually
adapted and user-friendly IT environment, in
line with the Designed Around Me initiative.
“In their private lives, most people have
grown used to increasingly self-instructing,
customised services. The same thing is now
also going to apply at work,” says Marie-Louise
Bergh Converse, Director Designed Around Me
Programme at Group HR.
“Smarter IT systems could also take over
many routines. In the longer term, making it
possible to dramatically reduce the time spent on
administrative tasks. Most people probably think
it would be more fun to work when they have
more time to focus on how they can help drive
64 VOLVO GROUP MAGAZINE 2.2018